This page describes the organizational details of Fremmed, including the relationship between the Board and the Editorial Committee, our statutes, purpose and various other articles relating to our foundation.
The organization is hierarchically structured, and the organization’s board (hereafter, “Board”) is responsible for the carrying out the tasks relating to the organization whilst an Editorial Committee is responsible for adminstrating the organization’s projects. The organization is an independent legal object, and thus not owned by the members of the Board but by itself. The organization appoints the chairman and deputy chairman of the Editorial Committee, and the committee is financially and organisationally subordinate to the Board, but the editorial side of the committee’s operation is independent of the Board.
The role of treasurer is delegated by the chairman of the Editorial Committee, and is responsible for the organization’s overall finances and the financing of projects the committee wishes to undertake. This involves approval or rejection of budgets and financial accounts from the Budget Group on behalf of the organization. The organization is ideal in purpose, but not open to the public. Any and all return to or addition of capital goes directly into the further operation of the organization.
In addition to the Board and Editorial Committee, the organization consists of a Budget Group, a Membership Committee and a Resolution- and Purpose Committee. The Editorial Committee is responsible for overseeing the budget, planning and administration of projects. The Budget Group is responsible for the preparation of budgets and accounts, and the head of the group attends meetings of the Editorial Committee where the status of the organization’s finances and the financing of projects are presented. Budgets and accounts must be approved by the treasurer, but the head of the Budget Group is responsible for the preparation of these.
The Membership Committee is administratively responsible for maintaining a current and accurate register of members of the Editorial Committee and its subgroups. This includes writers and other volunteers, and the committee is the point of contact for these. The head of the committee attends meetings in the Editorial Committee to report on the status of volunteer members.
The Resolution- and Purpose Committee is responsible for amendments to the statutes, mission statement and structure of the Editorial Committee and its subgroups. Changes are proposed to the Editorial Committee, which approves or rejects them. This also includes the responsibility for the creation of new positions and subgroups of the Editorial Committee.
Purpose and area of focus
The organization aims to promote cultural understanding and the exchange of ideas between Norwegians and immigrants in Norway. The Editorial Committee constitutes the editorial side of the organization, which is conducted without political or religious affiliations. The Editorial Committee follows the Norwegian journalist Code of Ethics, and only comments on journalistic or administrative aspects of the organization. The Board reserves the right to make statements in regards the the organization’s objectives, structure and membership.
The Editorial Committee’s first project is the creation of a website, where perspectives, opinions and analyses can be submitted and published if the committee finds that it fits into the project’s editorial profile. The focus of the website is culture, dignity and expression of opinion, and provides engaged readers the opportunity to share stories, hopes and opinions on topics related to refugees and migration. The project will focus on producing high-quality journalistic and academic content.
The aim is to create and run a website named Fremmed.no, whose purpose is identical with the above. This will be implemented in spring of 2016, whilst the organization is created and structured. The organization is responsible for the registration of the domain, whilst the Editorial Committee is responsible for establishing the website, as well as its operation.
Membership and statutes
Members of the board are entitled to vote in decisions involving amendments to the statutes, structure, mission statement, in the election of new board members, and the election of chairman and deputy chairman to the Editorial Committee. All board members are obligated to vote in these decisions, but can vote in absentia if necessary.
Membership of the Editorial Committee gives the right to vote on decisions in matters raised in the committee, and membership in subgroups gives the right to voting in decisions taken in these. Amendments to the statutes, purpose and structure of the committee requires a two-thirds majority of the votes in the Editorial Committee, and members of the committee may overturn a decision by a simple majority vote in cases where there is dissent between the wishes of the chairman and the members. Apart from this, the chairman may conduct the affairs of the Editorial Committee according to his or her own will.
- The annual meeting is the only official, compulsory gathering of the Board, and only members have attendance- and voting-privileges.
- Summons for the meeting are dated and sent to the board members at least two weeks before the meeting takes place, by the previous year’s secretary. Only matters listed in the summons may be voted on, and board members may vote in absentia through written notice to the secretary ahead of the meeting.
- Meetings of the Board are lead by the chairman of the Editorial Committee, and the secretary is typically the deputy chairman of the Editorial Committee. They only have formal responsibility for formulating the agenda for the meetings, as the board has a flat structure. In their absence they are responsible for yielding these responsobilities to other board members.
- Members may voluntarily withdraw from their position on the board, and the election of a new board member requires a two-third majority vote of current members. Board members can not be deprived of their seat on the board, they can only leave it voluntarily. Resignation from the board is notified in writing to the current chairman and deputy chairman of the Editorial Committee, as they are responsible for arranging the meetings.
- Amendments to the statutes, mission statement and organizational structure also require a two-third majority of votes. Such changes or the replacement of the chairman or deputy chairman may only be made through an extraordinary meeting of the board, which may be convened by any board member with three weeks’ written notice to the chairman and deputy chairman.
- Termination of the organization happens if all the members voluntarily terminate their membership.
- The chairman and deputy chairman of the executive committee shall be appointed at the annual meeting by the board for one year at a time. The roles are elected by simple majority of the board members.
- The board may by two-thirds majority decide to dismiss the chairman and/or deputy chairman, but dismissals from positions in the Editorial Committee or as heads of subgroups can only be executed by a two-third majority vote in the committee.
- The treasurer is typically the deputy chairman of the Editorial Committee, but the chairman of the committee may delegate this position to any other member of the committee or open it up for a vote by simple majority.
- The head of the Budget Group, Membership Committee and Resolution- and Purpose Committee is elected by simple majority and is open to all members of the Editorial Committee. The positions are retained until the member resigns it or a member formally requests that a new leader is voted upon at the next meeting.
- Membership of the committee and the various subgroups is open to all members of the organization, as well as outsiders.
- The election of new members to the committee are made by simple majority vote.
- The chairman in cooperation with the deputy chairman is responsible for convening meetings of the Editorial Committee, and the heads of subgroups are responsible for convening the meetings of these. Subgroups approve new members at their own meetings, regardless of the committee, through voting by simple majority.
- New members to the Editorial Committee and to the subgroups may be elected at all ordinary meetings.